New Resources Pt 2- Interview with Elizabeth Harrin

Happy New Year to all of you! 

We start this year with another great resource that is sure to bring a  smile. Elizabeth Harrin who also writes the award-winning blog, A Girl’s Guide to Project Management has a newly launched
e-coaching services. She talks about how it can help so many project managers and definitely something that's much easier to access than formal coaching sessions.


So, please tell us about your newly launched course which is a great resource for the upcoming project managers and where can we find it.


I realized that lots of people wanted access to a coach but in a more informal way than scheduled Skype calls or face-to-face meetings. So I thought offering bespoke coaching for particular issues over email would fill the gap. You don't have to have a massive career problem to work out over several months. It's just about tapping an expert for advice, for example when you've got questions about a difficult project and you can't discuss them with someone at work (or you want an external view).

E-coaching is an easy way for you to get access to support and career resources whenever you need it. You don’t have to be tied to a particular time for a phone call and you don’t have to wait until the next session to get some advice. It’s also affordable and manageable, so if you thought you’d never be able to engage the services of a coach, think again!

I don't actually have anything on my website about it yet. You can read about it in one of my newsletters here

Why do you think this is a must have for new project managers? what are the main takeaways from the mentoring sessions that newbies can directly have with you.

I was lucky enough to have a senior project manager assigned to me as a mentor when I started out but that isn't the case for everyone, and even with her help I still had to learn a lot of things the hard way. I wrote Project Management in the Real World because I was frustrated at having to learn everything about project management from scratch. It was the book I wished for when I became a project manager.

A coach can help you unpick problems faster. They can help you work out your own style and help you develop. My style of e-coaching is based on questions and answers over email and clients get a very detailed response, action steps and additional resources for their queries in a reflective style which they can then decide if they apply to their situation. I think this is particularly good for new project managers who don't necessarily have the experience to work out exactly what they need to do by themselves and need a helping hand to offer a few alternative directions.

If you are working in project management or would like to work in projects and need some help sorting out some of the daily problems you face, putting together a career plan for your next job, improving project communications, getting to grips with virtual teams or practically any other project-related problem, then you should consider a coach (whether that's me or someone else).

One piece of advise that you think is an absolute must for new project managers?

Being gracious and appreciative has always worked well for me. When you are a new in post, everyone else knows more than you so it's not easy to assert your authority in a traditional way. A facilitative style actually works better anyway. Take the time to thank the people on the project team for their contributions and make them feel that their work has meaning. You can be very effective while knowing very little if you keep in mind that your job is to make their jobs easier. What do they need to get their tasks done? That's what you have to provide. That and a little structure in the form of a plan and you are well on your way to completing your project successfully with a happy team.


Elizabeth Harrin, MA, FAPM, MBCS is Director of The Otobos Group, a project communications consultancy specialising in copywriting for project management firms. She has a decade of experience in projects. Elizabeth has led a variety of IT and process improvement projects including ERP and communications developments. She is also experienced in managing business change, having spent eight years working in financial services (including two based in Paris, France). Elizabeth is the author of Shortcuts to Success: Project Management in the Real World, Social Media for Project Managers and Customer-Centric Project Management.  You can find Elizabeth online at www.otobosgroup.com or on Twitter @pm4girls.

(Pic Courtesy: Elizabeth Harrin)

You can Read Part 1- Interview with Jeff Furman here.

Wrapping up 2014

It’s been a wonderful year for me personally. Like all others it had its ups and downs, life became more complex, sometimes fun, sometimes tiring and most of all just another day I had to go through.

There have been some major changes though in addition of having my son.

In the last 365 days I have realized that in just going through the days and checklists and meetings and the stress, I was sometimes missing out on the fun.
  

Now I am just running after tomorrow instead of enjoying the today I have.

  

I made a couple of small changes in my life experimenting with my own self to see if I could change. Sometimes these smaller tiny changes made a huge impact, there weren't small change anymore.

If there’s one book you would like to read next year or may be today- pick up the Power of Habit by Charles Duhigg. It’s not just helpful in your professional life, it’s also a major help in your personal as well. Have time for a second read try, the Happiness Project by Gretchen Rubin. Want a book that helps you professionally, read Jurgen Appelo’s Management 3.0   

Want to start your new year with difference, you can try out simple ways to organize your life, declutter  and may be thinking about Mindfulness .

I thought this video (60 minutes with Anderson Cooper)  will allow us to rethink our lives and start living!

Before the final wrap up, here's my article on Scrum Alliance  and you can read by clicking here 

A very Happy New Year to you and thank you for all your support, encouragement and inspiration. 

New Resources Pt 1- Interview with Jeff Furman

This is a special short and crisp series of posts that promise to help you get prepped up for 2015. And we start with some new available resources that help you get to your goal faster.

We start with Jeff Furman and his second edition of the book "The Project Management Answer Book" (second edition) which is a great resource for anyone getting into project management as well as considering about getting the certification. 

You can read his interview with me when the first edition was out by clicking here.

Please tell us about your book which is a great resource for the upcoming project managers.     
PMP Certification –Getting certified is very important for anyone who wants a career
in project management.  And my book is packed with PMP tips in every chapter, based on my having taught more than 100 PMP Prep classes over the past eight years, as well as teaching many other Basic and Advanced PM classes. So many of these tips are NOT in other books. And I share these throughout my book in very easy-to-find “sidebars.”

Easy-to-Read Q&A Format - My book is the only current PMP book in Q&A format, making it easy-to-read and navigate through. But it’s also highly-detailed – I provide very thorough explanations on difficult topics such as Earned Value and Critical Path, but broken up into short, “bite-size” Q&As. For this reason, many PMs from around the world have “Liked” my book’s Facebook Fan Page – (“Likes” currently from 25 different countries!)

NOT Just PMP! – Most PMP books are mainly “for the test.” My book has a very strong PMP test focus, but also contains a great many templates, figures, diagrams, examples, and case-studies to help PMs with practical, hands-on advice for managing projects efficiently and effectively.

NOT Just Waterfall (Hello, Scrum Agile!)  For the 2nd Edition, I’ve added a robust new chapter on Scrum Agile. Waterfall PM has been the industry standard for many years. But Agile is catching on rapidly, with Scrum by far the most popular type. My book provides 54 new Q&As on Scrum (also making comparisons to Waterfall where helpful). My chapter also provides info on Agile certifications, networking groups and resources for Agilists, and more.

 And where can we find it?
 My 2nd Edition just came out in November, 2014.  It's available in paperbacks and in several
e-formats:  

• Paperback: Amazon.com
• Paperback from the publisher: Management Concepts Press
• eBook: from the publisher: Management Concepts Press
• Paperback: at the NYU Bookstore in Manhattan     

Also coming soon in:

• Kindle: Amazon.com
• Google Books

Why do you think this is a must have for new project managers? 
New PMs, as well as job candidates, have a need to quickly be able to show potential customers, stakeholders, and employers that they understand the latest techniques and terminology. My book takes  hundreds of technical terms from the PMI PMBOK Guide and other sources and provides very easy-to-follow explanations, examples, and templates to help PMs very quickly get up-to-speed.

My book also provides a great deal of help toward the certification process. In addition to many PMP test tips, I provide unique content such as a template on how to complete the PMP exam application, a list of “language aids” supported by PMI (Turkish just added!), tips on creating the PMP exam brain dump, and a study sheet / practice grid I created for my PMP students on how to learn the ITTOs (Inputs, Tools, Techniques, and Outputs) PMs need to know for their exams.

 What are the 3 main takeaways from the book?
Top 10 Pitfall Lists – My book offers “Top 10 Pitfalls” on the PMI Knowledge Areas, based on my many years experience managing I.T. projects, as well as many shared by my students in my PM classes.  Looking at pitfalls to watch out (a.k.a. “other people’s mistakes”) is a fun way to learn the PMBOK.

The Triple Constraint –  Many PMs have heard about the classic “Triple Constraint.”
But many don’t know that there are actually several useful variations out in the world of PM. My book provides:

My book provides diagrams of three popular models plus three advanced models:

• The Talent Management Triple Constraint 
• The Value Triple Constraint 
• The Triple Constraint For Ethics. 

Mini Waterfall –  Scrum Agile is an important new area of PM to learn, in addition to Waterfall PM (which is the discipline tested for on the PMP). Good news is that if you have already studied Waterfall, there are some key concepts common to both, so much so that some actually call Scrum “mini-waterfall.”

So my Chapter 14, “Scrum Agile: The New Wave In PM” is designed to help you quickly learn many of the key concepts of Scrum. And to make it fun, my chapter answers questions for you such as: “What are misconceptions Waterfall people have about Agile?” and the other way around:“What are misconceptions agilists have about Waterfall?”


One piece of advice that you think is an absolute must for new project managers?
One word: Ethics!
Don’t let the customer (or your management) push you into an unethical decision. There is always the pressure: “The customer is always right,” and to do whatever they ask. But if you say yes to something you shouldn’t, such as cutting corners, or skipping an important test, your project’s quality will suffer. And if your reputation becomes compromised, it will be very difficult to get it back.

My Chapter 10: Ethical Considerations PMs Face On The Job takes you through the PMI Code of Ethics®, as well as PMI’s EDMF® (Ethical Decision-Making Framework), and provides Q&As on many real-world issues around ethics that can help you set a leadership example on your projects.

To know more about the book, you can see the reviews and read another great interview by Elizabeth Harrin  

The series continues in 2015.

(Pic courtesy: MWild Photography)

Merry Christmas!

I hope you all have a wonderful Christmas with friends and family and doing good for others.

While its never going to be a white Christmas for me in India, am just glad being around family and friends I truly care for.

Creating the Space

We have so many things to think, plan and execute and as busy bees we barely get the time to get to all of these.

To take up more we should also create more space in our life. Here are simple tips that I have been doing for the last 1 month-

Pic Courtesy: Google Images 

• Delegate- I delegated my grocery and regular market trips to the online way of shopping. Saves me a lot of time and gives me the added benefit of quickly comparing prices if I want to and make better choices. This is also a great way to reduce impulsive shopping and pile up more junk than you need (I have been trying to create a minimalist lifestyle, more on this coming up next year) .
• Keep a list and Prioritize work – I use trello to keep a track and a backlog. Moving a card to the done stage is a great sense of accomplishment to take up the next.
• Organize- keep things organized to find things easily, last week I kept couple of hours free and just worked on cleaning up the piled up paperwork and put them in labelled files.
• Keeping time for yourself- this is crucial to keep yourself creative. I plan out things however will sometimes just change up things and do what I like. This helps me not feel strapped to my plans.
• Have good friends- have positive people around you and have good friends to talk to. Make time for them and you will back to your planned work in a better frame of mind.

·What do you do to create space in your life?