This year ends with a fun light-hearted interview where the Project Managers talk about their everyday routine and New Year resolutions. I have always wondered how most of them have the time to do so much. Running successful blogs, doing podcasts and writing books along with high profile jobs and managing their global team.
borrow some of their routine and fit into mine.
- Do you have an everyday routine that you start your work with everyday?
- What’s your New Year resolution? Anything related to project management?
This is what they said-
Morning is the most productive time for me. Someone from the software development side once recommended that all project managers schedule their status and team meetings in the afternoon, as it keeps the most productive time for developers open. That idea makes a lot of sense.
Here are the things I tend to do most mornings:
- Write down 3 things for which I feel grateful
- Imagine (and write down) a few sentences about how I envision the day going.
- Review all open items in my Autofocus task log and select any that must be completed today.
- Add any tickler items from my google calender to my autofocus log.
- Note the day's meetings and prepare any notes, documents, etc as
- Prepare a large glass of hot green tea (Pi Lu Chun from Upton Tea is a current favorite)
The start of my day consists of coffee, coffee and coffee.
I like to leave the start of the day as much open as possible, to be able to "walk around", get in touch with remote team members, go through the mail, etc.
real work done".
This is an important distinction. Many people think that answering emails in the morning isn't real work, but remember that one of the most important jobs that we project managers have is to communicate. We receive information, we disseminate the content, we correlate it with other information on the project and then we make decisions and communicate these decisions to other people. That is why I don't look at this morning "ritual" as something that makes me lose time but as something that allows me to keep on top of my projects and to keep everyone else on target.
My normal routine is more like - Promise myself I will get up in time to have a healthy breakfast. Get out of bed at the last minute and grab unhealthy breakfast on the way to work (current choice is Caffe Nero's Amaretto Latte which comes with a free biscuit).
Each day and each night I have a routine. Each day before I leave/close down, I look at the actions set for the rest of each week. Each day before I leave I check off, add, and prioritize what needs to get done to meet those goals. Each morning does have one common element.
- First, I get a good breakfast and go to the gym every morning. The exercise and nutrition wake me up and get me excited about the day!
- When I get to work, I would usually walk around a bit and chat with my team for about 10 minutes. Now that I'm producing training full time, this is mostly Twitter time for me!
- Next I bring up my to-do list that I updated the night before. I glance over the top things on it and get it ready for my next step.
- Calendar check - take note of meetings
- Email time. Anything that's actionable within 2 minutes I do immediately. Everything else goes on my to-do list. I mark all email as read and clear it from my inbox. I'm done when my inbox is empty. (In some cases, I block out time on my calendar to work on a specific to-do item)
- My to-do list is now updated and in priority order. I use it and my calendar to guide my activities throughout the day.
(Pic Courtesy: Google Images)