One of the first few basics that you need to learn. You don’t have to be Shakespeare or his sister for that matter to write the documents, however a good writing skill is necessary.
How do you document?
-Every document has a requirement (why you need to document?)
-Understand the requirement very well.
-Read the materials/files given carefully. Ask for help if you need directions and are doing it for the first time. I remember when I joined work; my first deliverable was a power point presentation of a client requirement. My mentor 1 (remember?) made sure I understood it and took the time graciously to chalk out the flow in pencil and paper. I delivered it by evening and was approved with a nod and a smile.
-Analyze and plan your document well before you start writing.
-Ask for samples if available to get a better idea (some companies have templates or you can research it over the web)
-Keep your thoughts calm and organized and just focus on your writing.
-Read through when you feel stuck.
-Everybody has their first day at work or documentation, so don’t panic you will get ample help.
What do you document?
- It could be about anything, here are a few possibilities:
-Statement of work
-Software requirement specifications
You and documentation
Once you get the hang of it, it’s not that hard. It might get a bit boring, so invent yourself and the document. Find ways to make it interesting, so your readers don’t fall asleep as well while reading it. Use your creativity when allowed within your company policy.
I remember in school, we had a project about a hypothetical corporation and we had to write the entire business strategy and communication details in the project, it also included the employee manual and we were given enough freedom to use our creativity. So, I created the manual and along with other the last page of the binder had audio CD attached to it. The CD contained a few relaxation and meditation music and I mentioned in bold letters- “We at the XYZ Corporation want you to enjoy your work. So, here’s a CD, please enjoy the music and relax when everything else seems crazy. Thank you for working with us!” It got me an A, just because reading the manual was “very interesting”.
Documentation it is!
(Picture: Google Courtesy)
I love writing blogs, however to cope with 3-4 posting a week is not very easy. I try to be consistent. So, when Josh emailed me I wasn't really sure if I can pull off a few more for his blog. I was thrilled to get his invitation nevertheless! Who wouldnt.
Since he was so nice about it, I accepted it happily. He just made it sound so easy. So, I could write a new posting for him or simply post any article from my blog . Thats being super nice!
So, I posted my first article and you can read it here. Its an article from my blog, however I intend to post a new one every month along with an existing article on pmstudent.
So, till then happy blogging!
So, if you are the intellectually inclined one, here are the topics. If you are a to-be-PM, its always a great experience to tag along someone who will be writing the paper. The abstracts are required by February 6, 2009, so you have ample time to prepare.
Choose the right person and find ways to learn from the best. Try to let your immediate boss or PM know about your aims and ambitions; that you would be willing to take some extra work and learn the ropes. Everyone loves a hard working employee with the right attitude.
All about blogging:
What- What do you want to blog about? What’s your story? Find what you are interested in and start writing. You have to really enjoy it, to post 3-4 times a week.
Where- It’s free. I use Google's blogspot to write; it’s simple and all you need to do is register.
Who- Anyone can blog, all your have to do is register. You can write about anything, keep it personal or make it public.
How- You simply type in your content and publish. You don’t need to know programming or have any technical knowledge to do so.
How to reach your audience - When you write about a specific subject, getting the right audience is easier. It also helps you to network, find people with similar interest and even learn better in the process. If you are as lucky as I have been, you get some amazing tips and encouragement from the experienced lot. You can always track your readers with Google Analytics, the country they visit from and number of visits etc.
So, I decided to browse through some blogs and while reading Elizabeth's, I had to write this one. Hurray for women in project management!!!
Laura Magahy is the first woman in Ireland to hold the IPMA Level A certification status. To know more about the certification and her experience, read here.