Hello and I am here.

 I never realized it had been a year since I posted here.

My life updates have been mostly about work and I may have been doing this for too long. There's no team behind it, no editor, and no brainstorming sessions- mostly been me running this since 2008 along with a full-time job and a family.          

So, since we are just on time to start this weekend, I thought we could relook at the couple of articles I have posted in the community.

So, here are a few articles listed below that I have been writing and didn't share:

1.  Triads in Agile: The Path to Efficient Decision Making

2.  Quiet Quitting: How Agile can help combat that            

3. 3 Common Complaints in Scrum Team

Let me know if you get a chance to read through these articles.

(Pic courtesy: Pexel)

Interview with Yasmina Khelifi| Project Manager

Hello, todays interview is with Yasmina Khelifi. 

Yasmina Khelifi, PMP, PMI- ACP, PMI-PBA is an experienced project manager in the telecom industry. Along with her 20-year career, she sharpened her global leadership skills, delivering projects with major manufacturers and SIM makers. Yasmina strives for building collaborative bridges between people to make international projects successful. She relies on three pillars: her project management skills, the languages she speaks, and her passion for sharing knowledge.

French-native, she can speak German, English, Spanish, Italian, Japanese and she is learning Arabic. Yasmina loves sharing her knowledge and experiences at work, volunteers at PMI, blogs at projectmanagement.com, and PM Network Magazine. She is also the host and co-founder of the podcast Global Leaders Talk with Yasmina Khelifi to help people in becoming better international leaders.

Yasmina please tell us how did you get into project management and why were you interested?

As a telecom engineer, I began my career, by testing new value-added services at a French telecom operator. After a few years and with the sponsorship of my manager, I applied to a project manager position. It took me courage because I didn’t have strong self-confidence.  Becoming a project manager was a life changing decision. I loved it from the beginning: the variety of activities, being able to organize, to build human relationships, to improve the processes, to create new things. Since then, I’ve managed numerous international projects.

In the process, you also have a blog and a podcast, tell us about it?

During the lockdown, I decided to invest my time in an online self-paced course by Dorie Clark on how to become a recognized expert. As part of the course, I have access to an amazing Facebook community where many people have their websites and portfolio. It gave me the energy to develop mine: I wanted to have one place to share my experiences and ideas. During the lockdown, I've also discovered podcasts and thought: "why not try it out?” I was curious to know how it worked and to share my knowledge about international leadership.

In investing your time in trying to build a community with all of these, what has been your experience so far?

You’re right it takes time and effort. My main aim is to spread knowledge as I didn't have specific guidance when I began to work. If it turns out into a lively community, that would be great. So far, It has been an invaluable opportunity to meet global leaders, learn from them, and share their stories. I haven't met personally most people I’ve interviewed so far. I think my knowledge of project management helps me a lot: I explain the project, set the expectations, communicate the final product for go nogo, and define a communication plan in social media.

Beyond the nitty-gritty tasks, I’ve met incredibly generous people with their time and experiences, and I’m looking forward to sharing more stories from global leaders.

Do you have any suggestions for the new project managers getting into this domain?

I will focus on three points.

First, get the confidence to leap into project management: you’ll get the skills for life, useful in any job. Project Management isn't linked to technical jobs. As soon as you work in a team (and who doesn't?) you’ll need to define the roles, functionalities of the products, expectations, planning, and draw on lessons learned.

Second, don’t hesitate to ask people for help and advice. Sometimes we think we will see as incompetent by asking but that’s a way to move forward.

Third, take part in training about project management but also about leadership. Devise your learning strategy. Be a lifelong learner!

Where can the readers find you?

This is where you can find my blogs and podcasts. I have a monthly newsletter about global leadership and also write here. As for social media you can find me in twitter @YasminaKhelifi7 and LinkedIn

Thank You Yasmina.

If you are a Newbie, Read This

If you really want to show your work, show the vulnerability that comes with it.  I get it you are a newbie and welcome to SIPM. 

I think the biggest fear is that of being judged of failure, lesser experience and shaky confidence. You can fake it till you make it, however you won’t know how it is unless you go out there, do your work and put it out. There’s just one way to get it done and get done with your fear, go through the fire.

If you are a project manager and starting out, don’t feel intimidated by all the experience available over the web in blogs and other platforms. Everyone started like you. So, share your insights and its okay to take time to feel like you have found your zone.

When I started this blog years ago, I had just started out facing the same problem. Everything I read was out of my league and I couldn’t find a space where I would feel comfortable and easier to learn for someone brand new. So, I started my blog, for myself really to talk about my fears and journal my experience so I would remember it.

My first post is here (haha) and it’s been ages since then. What you don’t know is putting that out without any expectation actually helped me connect with people over the web, a lot of them project managers who helped me out without even knowing me personally. It helped me network, get invited for seminars, start a community to give back (You!), get job interviews and interviewer had read my blog (talk about having an advantage), opportunities to speak, finding mentors over twitter, publishing e-books and writing for popular platforms. 

So, there are only advantages and if no one takes interest in your work its okay too. Being yourself and finding your voice is important because you don’t need to clone yourself. If no one reads or notices that’s okay because you will have found clarity of thoughts, a diary to look back on and a practice that will allow to expand and grow.

So, mentioning yourself as a newbie isn’t a bad thing, it shows you open to learning, life and new skillsets.

So, whether you are starting out or struggling it's okay to bring it out, to ask for help and to show your work!

What do you think?

Rethinking Agile as Bold, Kind and Human

 This post was first published  in Projectmanagement.com. Click here to read. 

Agile has become ubiquitous in project management, with teams using it to spark out-of-the-box thinking and drive countless projects across the finish line. Yet almost as quickly as the approach popped up, companies and project leaders began to oversell it—and what seemed to be a radical way of thinking has become mired in repetition and monotony.  

Agile was about being open and transparent, and people having the utmost importance in the process. Now, if you ask anyone about agile, it’s all about the three questions: What have you completed since the last meeting? What do you plan to complete by the next meeting? What’s getting in your way? There’s also the fear of being constantly monitored and the fact your performance is measured by your team’s velocity. 

Breaking out of this mold can prove difficult—who has the time? But with much of the world working from home, now might be the best chance to rethink agile as bold, kind and human. 

Let’s look at how that might work.

Agile is bold: Challenge the process. Question what’s right for your team and be open to experiment. To get everyone engaged, encourage team members to ask questions. And try incorporating at least one fun icebreaker in each team stand up to get people to open up and spark discussion. 

Agile is kind: Just because the data seems all over the place or you don’t achieve a desired project outcome, the team is not always wrong. Look for insights, do anonymous retrospectives, dig deeper and listen more. Avoid making assumptions. Instead, remain empathetic and open as you talk through challenges and navigate team members to arrive at a solution. 

Agile is human: Agile won’t work if the team can’t work together and it’s up to leaders to foster a sense of camaraderie. One way to build this spirit of collaboration and rapport is through simple exercises, like using a sticky note or sharable spreadsheet where team members anonymously write one thing they’re good at or that they’re proud of outside of work. Then allow other team members to guess that person’s identity. This isn’t about who wins, but it gets the entire team to communicate in a low-stakes environment.  

What are the biggest challenges your team has come across with agile—and how have you overcome them?

(Pic courtesy: Pexel)

Book Review- Digital Project Practice (managing Innovation and Change)| Giveaway

If 2021 has reading more books in your mind, you can start with this one that questions the status quo. Digital Project Practice (Managing Innovations and Change) , edited by Tobias Endress is a  collection of articles spread across 3 categories - Methods and Practices, Tools and Techniques and Culture, Soft Skill and Human resources. To check the book out please click here.

Giveaway details at the end of the post.

An advantage of having independent chapters in a book means you can start with any chapter that interests you. If you are thinking how do I know which chapter to start first start with, all of them come with a summary at the end of chapter. I found it rather interesting to see the topics that were covered  and perhaps the background of the authors from various countries and regions and profiles that make an interesting mix to not only read the book but have multiple takeaways to rethink the way you operate.

The book was written with the purpose to share the  business experience and prepare a book that introduces the methods, but also covers the practical aspect, critically acclaimed existing approaches and practices, and shows the limitations. This means the book touches on appropriate methods as well as social aspects. The social factor is actually one of the running themes in the book. I experienced in many projects that managing the human aspect can be at least as demanding as mastering the technological challenges in complex environments. It felt it might be a good idea to bring together the perspectives and experiences from various professionals with an international background and contrasting ideas in one book. 

The chapter by the editor Tobias Endress called “Ideas and Requirements for Digital Innovation” is a great place to start. Practical and yet the chapter nudges you into thinking why the initial process of ideation is ignored in so many organizations and teams and the problems it later leads to. From multiple product owners to introducing design thinking as a complementary process for Agile he writes in details how it can be of help. I have definitely seen companies who do something similar and the author cites Salesforce and their use of design thinking to bring out innovation.

He also steps into the creative area and talks why brainstorming just isn’t enough. I think the same way about brainstorming that the best idea accepted is usually from the one person who competes and wins to speak in a limited period of time (perhaps mostly extroverts). Now that might not always be the best idea and you see that’s what I like about this book that it brings up topics and issues that are humane. It’s just not technicalities and KPI and charts and graphs to track the work, it’s what really works in real scenarios where the human factor is of the utmost importance.

The author mentions: I wanted to emphasise the importance of the start phase of the project. Agile methods like SCRUM or XP seemingly support the ‘quick start’ of any project. However, even when the methods aim to provide rapid results and feedback through fast deliveries it is my experience that it’s difficult to deliver a project in time and quality when you “sprint” too often in the wrong direction. I’m convinced that it saves time and money and possibly quite some headache when the objective is well thought through in the beginning. This does not mean that it is set in stone and may not be refined during the project phase, but good preparation might significantly reduce the frictions during the following phases. The practices highlighted in our book aim is reducing frictions in the first place.

I have to say, though this book initially comes across as just theories stringed together, sooner than later it turns out to be an interesting study. It definitely is for those who have spent a few years working and is well aware of the general business and process that’s being used in small or big firms. Also for newbies who want to start with the right mindset. If you are trying to think differently or look at another perspective- this book has your name written on it.

In many projects and conversation with fellow project professionals I heard statements like “yes, we use agile methods, but not like in the textbook”. This inspired the idea to prepare a book that covers not only methods but the practical application in real-world projects. I also wanted to raise awareness beyond plain software development aspects. Complex change and innovation projects require a wide range of different skills and usually involve many stakeholders. For example HR or legal teams are highly relevant, but often neglected in agile frameworks. I asked experts from my professional network if they want to contribute to such a book project and if they want to share their insights and experiences. I’m very happy with the responses and that we managed to cover so many different aspects of the business. I think it is interesting getting some insights through the perspectives from project professionals with different background. Changing perspective can help for "reflection in action".

Another chapter that might interest a lot of people specially during these time is of Time Management written by Gunter Jeschke. His concept of "bore out" amongst others are interesting where he sees the need for anyone to cut off immediately and look for another position in order to be more efficient with their time. Time management in this chapter doesn’t limit itself to personal and work time management but continues to talk about time management in projects and how to get it done well even when resources are on leave and are leaving.

If you are a hiring manager or often involved with hiring people in your team, Dr. Bernd Thommes chapter on Talent Challenges talks you through of finding the right talent and keeping them. While we all know everyone wants to belong and contribute to something bigger  the hiring manager needs to translate the company objectives into something tangible that hired employees can see as something they can contribute.

In being a book that covers all topics, I was intrigued and surprised by this one by Elena Dinman in the chapter Team and project Management Values, she talks about how in Belarus intrinsic motivation within teams is cultivated. She gives deeper insights into team motivation and a sense of belonging. What I also found very interesting is the “horizontal management” structure  she mentions which encourages any new joiner in the team to go through all the roles within the team and then start on his/her immediate role. This is a take home for any team or individuals who often complaint about team motivation and not having the right cross functionality. The focus is on flexibility and cross functionality. In creating a system to trust human values, she focuses on burnouts, emotions and even how meditation or business yoga brings the team together.

So, what will you like about the book? It’s definitely the different perspectives and attention to details and how each one if their own specialised domain/expertise handle it. 

As the editor also kindly points out The various chapters make it very clear that there are different aspects and not one single answers. However, there are tools and techniques which may help a lot to increase the performance and also the perception of project success. The various chapters cover specific aspects of project business and provide you with the personal opinion of the respective author. I hope that this input enables and encourages the reader to reflect upon the methods in the own organization.

This has definitely been a good read and if you want to check the book out, don't forget to participate in the giveaway. 

All you need to do is join the SIPM facebook community and you can read the full interview with the Editor Tobias Endress. In the comments section of this interview about the book mention why would you like to read this book. On Feb 25, I will announce the winner  and ship you the hard copy of the book (This is for India only). 

If you would like to buy the book, links here.

2020- Whats in it for us?

Hi and thank you for stopping by. 

Pic: Pexel.com 

2020 has been good start. This is the year I am looking forward to amazing opportunities and life. 

This year the blog will focus on three things: Personal Development, Happiness and Creativity. And yes it will have occasional updates on the process side of project management or Agile. 

No matter what your choice of profession is; these 3 are the basic foundations- personal development, creativity and happiness. 

So, what will I be doing differently now? Every post title comes with a pre-fix of which category it belongs to. So you can choose to read the post or not.

Based on what I write here, my others streams of self expression/social platform will be of aligned as well. Heres how:

YouTube- I started it as a self-learning and experimentation platform for me. This channel is focussed on exactly the same theme as the blog. The goal is obviously to reach out more with the content. 2019 was a great learning for me in this platform. So, postings here are 2-3/month. This year, I hope I can regularize it a bit more and bring in more content. Your support means a lot.

Pic:https://www.instagram.com/somab2014/ 

Pinterest- This is my mood board, learnings, vision board. There’s one board that specifically aligns with this blog in the personal development space and that’s called “INSPIRATION”. If you have the same interest like mine and want a little more push everyday- the board might be just the one. 

Instagram- This was a visual journal for me, personal and just for me. Overtime this stays personal but open to public. From 2020, posts are 2 a week- Monday on Motivation and weekends  a little more personalised J

Twitter- This has been a sore point because I haven’t been as active as I used to be. I will let you know if I really get back on this. For now, I post sometimes, retweet and read up once in a while. 

Facebook-  And the SIPM Page gets a post 1-3/month. I have to rethink how I will interact here, but generally I created the page to repost the blog’s content….however from now on I think I will start posting other interesting links also here. There’s so much to learn, that the platform can be used for sharing amazing works and reads by others. Let me know what do you think? Would you like that? 

That’s my plan for 2020 and thank you once again for being part of this community.  

Debunking Six Misconceptions About Agile

This articles was first published in ProjectManagement.com

For those of us in the project management community, agile is a familiar term. But despite its prominence, it’s often misunderstood. 

All too often, teams and organizations focus on the wrong things or are misinformed. And eventually, agile takes the blame. 

Here are six common misconceptions that can lead to an anti-agile mindset:

1. It is all about the tool. Any tool that’s hailed as what makes agile works is still just a tool. Yes, with distributed teams it helps to have a tool where everyone has access to project details and data. However, when introducing your team to agile, your training shouldn’t be tool-centric. I prefer teams to see and understand how agile really works—the simple use of sticky notes or a whiteboard does the trick. The move to a tool can and
   
   will happen eventually, and when it occurs, you don’t have to send multiple follow-ups to ensure the team is populating the data. 

2. Agile is changing requirements in the middle of the sprint. While agile is known for inspecting and adapting, changes can get out of control. I hear teams talking about changes happening so often that they can barely focus on the work, or they are constantly handling changes. When the pressure to change a requirement is happening too often within a sprint and ends up becoming a norm in the team, the product managers or sponsors need to jump in to determine what needs to be built. Otherwise, team members tend not to focus on the work because they know no matter what they do today, everything will change tomorrow. 

3. Agile doesn’t use data. The idea that data isn’t tracked is wrong. In fact, there are many ways to look at data. However, we also have to be mindful so data isn’t just being used for the sake of data, leading teams to start bluffing around it.  

4. Agile doesn’t offer predictability. You’ll often hear that there was better predictability before—and now nothing works. Sponsors always need to know the timeline. And yes, this can be done in agile. In fact, using and tracking the right data can bring in the predictability your team needs. The velocity metric will let you know how much a team can handle in a sprint. So, whether it’s a burndown chart, sprint or release planning, there are multiple ways to get the required predictability and commit accordingly.   

5. Agile doesn’t offer time to think. I recently was in a session about thought leadership and someone mentioned agile being the greatest blocker because there was no time to think. Interpretation, I believe, is the biggest problem of all. You can still block a certain percentage of your team’s capacity or yours to try out new ideas, participate in hackathons or learn a new skill that adds advantage to your product or service. If you are not speaking up about the problems, you should. And if flexibility isn’t allowed, that’s because of the team culture, not the process. 

6. Agile is all about micromanagement. One of the funniest misconceptions I’ve heard is that an organization moved to agile because leadership wanted everything to be micromanaged. Individuals didn’t understand that team capacity and complexity (as measured in story points) aren’t ways to track team members. Instead, they are tools to help team members make the right commitments during their sprints, commitments they can actually keep and deliver. In this case, a lack of explanation about why the organization moved toward agile triggered multiple miscommunications. So, the responsibility lies with management and the agile coach to take the time to explain the move to agile. Because instead of micromanagement, agile is really about the opposite. It, in fact, allows teams to be empowered, to be able to self organize, to be vocal and to get the work done. 

These are six misconceptions I’ve seen about agile. What are the common ones you’ve encountered?

(Pic Courtesy: Google Images)

Connections- What we all need (SIPM Connect)

The traditional models are so yesterday.

You had to walk into a room full of people to network, travel for attending seminars and cold call/email to find a mentor. 

Today, things have undergone a massive change, yes we still do all of the above but nothing is limited to how much you are willing to spend. 

And thats a big advantage for so many, for those who want to learn, for students who are cash strapped, for those who don’t want to fly for hours to get to another country. We are all trying to connect- to the right person, right job, right level of experience and right emotions.

And we believe, well most of us at least that connections can get us to the point, carry us when we need an extra nudge. 

At SIPM Connect, we do just that. Its a FREE forum for anyone to connect. Available globally, the idea is projected in an interactive platform, where you are free to find the right level of connection.

The profile creation  is simple and fast, clear and to the point. And yet personalised for another person to reach out to you whether within your group (e.g newbie) or the other (e.g.mentor). Get the entire overview as soon as you login, effective  and time saving. Browse through the group of your interest, find the connections and hear back from them in the same forum. 

Click the group to explore the world, literally. Choose from countries, industries and drill down to keywords to find the mentor/network you need in the domain you would like. 

And yes I will say it again- its free. Built as a way to give back to the community with the confidence that everyone wants to create the right connection and everyone should have the right to. 

To sign up, click here  

Registrations Open- PMO Virtual Summit

If you haven't been following the earlier blogposts before, you can read it all here.

Before you read, the PMO Virtual Summit has opened up for Registration. And its FREE.

Learn from the global thought leaders over 3 days from the comfort of your couch. The speaker list can be found here.

This is being organised by Toronto based Parwaz Consulting Group.

PMO Virtual Summit+ Template Giveaway and Discounted All Access Pass

How was your day?

If you are getting started for this week, so am I with some great news about the PMO Virtual Summit that I talked about last week.

Did you get a chance to download the free ebook? If not, you can still click here. 

So, PMO Virtual Summit is a three day virtual event (yep, no travelling involved), where the world global thought leaders on PMO will be speaking. The dates are October 16 to 18. 

If you are looking for the list of speakers, wait no further, click right here. Registrations are not open yet, watch the space. 

However, you can still get something today, a template bundle for you. It has everything you need to help you get started in setting up your own PMO office.

• Productivity checklists for project managers
• Productivity for project managers
• Project status reporting made easy
• PMO stakeholders identification guide
• Timesaver deck for creating beautiful presentations quickly
• Resource guide for change communication

Registration haven’t opened yet, but you can access the discounted price of $97 for the All Access Pass which allows you lifetime on demand access. 

This is best for those learners who want to learn form the industries best and hear it over and over again, or group of friends who are joining the PMO soon or already are part of it. If you have happen to have a team or lead the PMO- what better way to get your educated under less than $100. 

So, if you are still up for lifetime of learning, grab your passes before the prices go up.  

The registrations open up on October 11. 

( Disclosure: This post contains Affiliate Link)

Pic courtesy: Google Images

Giveaway: Free PMO Ebook +Exciting Announcement

Hello October! 

So, lets just say this Fall is starting with some exciting news.  In collab with Toronto based Parwaaz Consulting Corporation, we are bringing you some great stuff meant for anyone interested in PMO or entrepreneurs working towards your scaling business goals.

So, lets say you’re a project manager, portfolio manager, or an operational manager that’s had an amazing opportunity fall in your lap. 

You might be thrilled to have the opportunity to head up a PMO in your company. Its said that 60% of PMO managers have had someone question their value in the company and 50% of project management offices are shut down within three years. 

Hussain Bandukwala of  Parwaaz Consulting Corporation; has run Project Management Offices responsible for multiple eight figure projects  He hasn’t just done it, he’s taught it, and helped establish them for small and mid-sized organizations. And in doing that, he’s seen the best and the worst of the PMO world and made some amazing contacts. 

So now, he’s is giving way the knowledge that took him years to get all for free.

Take a look at PMO Success: Under The Hood -  a free e-book that has over 20 Project Management Office experts, collaborating to give the strongest possible start to anyone interested in being part of PMO. 

Inside the ebook, you will find:

1. The one skill you MUST master before getting the top PMO role - and the one that’s entirely overrated
2. How “three cups of coffee” can make your job as leader so much easier (Hint: don’t drink them in the morning!)
3. The very first thing you should do when you’re on the job officially
4. How to respond when someone says “show me the value!”
5. There’s no PMO tool at your organization (or the current one is really bad). Which tool would you get?

He is also coming up with the PMO Virtual Summit (details coming soon) that brings in experts from all over the world. 

Information about All Access Pass and tickets coming up.

(Pic courtesy: Google Images and Parwaz Consulting Corporation)

Happy Weekend: Giveaway (10% Off Coupon)

Hello there, I hope you can take some time off today and relax.

If you are looking for updating your certifications for learning, adding to your resume or looking for a new job, try the 10% off coupon. 

You can use the coupon for both the trainings via SprintZeal. 

1. PMI- ACP (6755 students currently enrolled)

2. Scrum Master (2737 students currently enrolled

Offer available till Sept 30, 2018.

(Disclosure: This post contains affiliate links)

Resource Guru- Scheduling Tool |Sponsored Post

Save time scheduling your team, managing time off and reporting on projects.

Resource Guru is the cloud-based resource scheduling tool trusted by teams at amazing companies including Apple, Deloitte, Ogilvy and NASA. Try it free for 30 days.

Learn more about Resource Guru

Exciting News| Relaunching- Connect

Today, I want to share some exciting news with you all.

This goes long back, few years after I started the blog. I felt it was wonderful meeting amazing project management professionals from all over the world and learning from them and being mentored. 

I also knew that this is something that might be difficult for a lot of people to do, because you might not know whom to reach out to, or lot of times people are busy and perhaps don’t reply back to a mail of a newbie. I knew I felt very strongly about sharing the luck I had and how much I learnt just by talking to amazing people. And if I had the chance, so should so many others.  This is specially true for introverts, who might not be as comfortable meeting up people over coffee or cold calling them for a chance to be mentored or learning about the profession. 

Hence the “Connect” was born. It was free and the idea was to create an interactive design so you felt like you were at your work desk and had the freedom to be connected to newbies or experts from around the globe. 

The best part was you didn’t have to find them and figure out how to communicate with them, we did all that work for you. When the PMOT community signed up and amongst them lots of senior folks who were happy to mentor newbies. You could choose virtual mentorship or in your city mentorship, where you select from your domain of choice (media, IT, construction etc) and the city/country incase you want to have face to face conversations and not limit yourself to emails/skype calls. 

The site was launched because me and my two friends sat down and were super proud to get this done. It did well, lots of people signed up and it was still free. 

For me it was important that the purpose of creation stayed, for anyone to help themselves move forward in their career. You didn’t have to shell out on subscriptions or payments to get the opportunity.  

Paid completely with my own money, and encouraged and supported by many thats how it stayed, small tiny and humble. There was no marketing done except by word of mouth by people who used it or who wrote about it in there blogs. You could mentor here and probably claim PDU or SEU, saving you more money (if anyone had done it, can you please email us your story)

The site went down few months ago and honestly I didn’t even notice it initially and when I did, I had to take the time to decide if I wanted to bring the site back or let it go. There were people who had signed up (existing users),  communications happening and I just thought its really a good website, and even if it helps one student every month, one newbie every day to figure out their career I should bring it back. 

So, here it is- the site back and working. Yay!! The site stays as it is for now with new features coming soon. 

If you have ever used the site or benefitted from it, please don’t hesitate to tell your friends. If you or someone you know would like to collaborate or may be sponsor for the day or put ads in the site that would be wonderful because then we can bring in more amazing features to the site and keep on paying it forward. 

We are re-launching and yes it is still free. Thank you for your support. 

(Pic courtesy:https://burst.shopify.com) 

Top 7 Project Management Myths Debunked

This is a Guest Post by Fred Wilson, who is an Agile & Software Consultant at Ntask. He work with teams to streamline workflows and enhance team collaboration. He is also  an avid reader and often write about productivity, project management and collaboration. 

Project management defines an altogether different experience for every professional. Different projects have different requirements when it comes to an approach or framework, the resources, budgeting and even documentation.

However, despite the evolution of project management strategies and frameworks, projects often get overshadowed by practices and methodologies that may not contribute as efficiently as assumed.

Due to some uncertainties - or shall we say project management myths - teams often miss out on implementing best practices and approaching their projects in a truly effective manner.

I tried finding out some of the common myths that exist when it comes to project management. These are the 7 most common myths I found:

1. Project Managers can fix everything

No, project managers cannot have a fix for every single issue.

Moira Alexander is the author of LEAD or LAG: Linking Strategic Project Management & Thought Leadership and the founder of Lead-Her-Ship Group with more than 20 years of experience in business and project management.

According to Alexander, although project managers may be experts and keep the workflow in progress and teams and stakeholder sin sync, they are not magicians. This is why it is important for project managers, stakeholders and sponsors to be flexible enough to identify when a task or a project cannot go further and put an end to it instead of spending more resources trying to fix it.

2. Agile is the best

Agile has proven to be very effective than other frameworks for most teams. However, it is not the ultimate solution to each project. Bola Adesope is a seasoned management and transformation consultant. According to Bola, both methodologies, Agile and traditional Waterfall have their own strengths and weaknesses. There is no good or bad approach. Instead, each project requires a tailored approach depending on various factors, such as client requirements and feasibility.

3. You can use a template to manage all projects

Unfortunately, there is no one-size-fits-all in project management. There is no one fixed method for all projects. According to Moira Alexander, every project is unique and can be affected by many internal or external factors, including timeline, work pattern, available resources and culture.

Even slight alterations can result in significant repercussions at later stages in a project development cycle. For this reason, every project needs to be planned and executed differently. Applying the exact same approach, techniques, tools and work style does not guarantee success.

4. Risk management guarantees 100% risk-free projects

Risks are a part of every project; big or small. Effective project management comprises of efficient risk management. This may include identifying potential risks, their corresponding impact and likelihood as well as how to mitigate these risks.

According to Bola Adesope, usually the risks identified and addressed earlier in the project cycle can be resolved more efficiently with lesser chances of resurfacing. However, risks continue to occur throughout the project cycle and need to be consistently monitored and regulated.

Even following the exact methods recommended in the project management body of knowledge (PMBOK, 2013) cannot guarantee a successful project. It can, however, improve the team assessment and focus throughout the project development cycle.

5. Project Management is easy

Lauren Ebsary is an experienced project consultant. Ebsary came across people who believe project management can be accomplished by just about anyone. However, there is a lot more required in handling projects other than professional skills. Each situation calls for a different set of expertise and approach to handle a project. For this reason, to be an effective project manager, a professional project management certification is required whether it involves project members or project management career-oriented people.

6. Planning is unproductive

Planning is an important part of any project.

For some people, it seems more efficient to just get on with it. According to Paula Martin, CEO, International Matrix Management Institute, this myth has infected most of the organizations due to a belief that "real work is implementing or building something and planning is just that upfront stuff we don't have time to bother with.” She adds that in reality, planning is a significant part and it ensures everyone is heading in the right direction. It promotes accountability and in essence, implementing with a plan is wiser.

7. There is no room for change

From the inception of a project to its delivery, requirements can change at any stage. This calls for effective change management strategies. Hear it from Change Management Consultant, educator and author, Paul Roberts. According to Roberts, a lot of time and effort goes into identifying a project, establishing the funding and time for delivery.

This makes us reluctant to accept any change. However, this can backfire as when we fail to identify the need for change or to accommodate it, it can result in ill-timed and lower quality deliverables. He adds that although projects should be carefully navigated from the beginning, it is also imperative that there is room for managing change if need be.