Tools

Oct 13, 2011 | | 2 comments |

I have had it for a year now. I seldom used it.

Until now.

Evernote has changed the way I read. I have it pretty much everywhere- web, desktop application, Iphone and even the web clipper (chrome extension).

I have to say, I use the web clipper the most because I like to remember the sites or article I enjoyed reading. I used to save links before in notepads or Google tasks, now I simply clip it and tag it.

The sync takes care of the rest. So, I can read them later at leisure say from my phone.
I also have been keeping the business cards virtually with Evernote, take a pic, attach it and write a note to remind yourself where you met, why should you connect and save it.

I haven’t used SpringPad, but it seems like a good one too.

Another new find has been Linoit. I have been looking for a Kanban board that I can use and Linoit just does that! You can use it the way you want. Like a reminder board with stickies, or simply stickies that come with a reminder and alarm feature, a mood board or a kanban board. And it’s free.

If you want to see the list of similar board applications click here . 

5 steps to project scheduling


This is a guest post from Sam Palani. Find out more about him at his site or connect with him on twitter.


5 Steps to get your Project Schedule Correct

When I was asked to come up with a guest post for Stepping Into Project Management (SIPM),
I wanted to come up with something that was close with the central theme of the blog, which
is helping Project managers on starting their journey on the project management space. As a
newbie project manager (or for that matter even as someone who has been managing projects
for sometime) getting your project schedule correct early on is critical as this will be one of the
important baselines against which you would track your project execution.

I also want to call out one common myth / misconception here - A Project Plan is different from
a Project Schedule - no matter what they tell you. I will not go into details on this post, but to
summarize - A plan will include your strategy on how you will get there i.e. the end goal (scope)
whereas a project schedule is as the name suggests a schedule of tasks along with their
respective

So it is critical that you get this correct as you take your first steps into project management.

Here are five simple but important steps that will help get your schedule correct:

Start with the WBS - First things first. Start with decomposing your scope into a work break
break down structure. While there are multiple rules around this, the general thumb rule is break
down your scope to work packages where each package can contain around 5-10 individual
tasks. Again this is a just a rule of thumb, the level of the WBS would largely depend on your
individual program or project. The idea here is to be able to tie back the individuals tasks that
will make up your schedule to the capabilities listed in the project scope.

Hint - Do not over do this to a level where you end up adding more complexity and management
overhead.

Get your estimates on track - The next logical step is to estimate the individual tasks that
make up your work packages. How many resources you will need and how much time it will
take take for these resources to get the task completed. Avoid doing any fast tracking or
crashing at this stage. This is based on the assumption that you will be doing a bottom up
estimation, that is starting from the individual tasks and rolling up at the work-package level.

Hint - Make sure your estimation process & model is communicated and transparent to the
project stakeholders.

Analyze your dependencies - Most certainly your individual task will not be executed in silos.
They will have dependencies. These dependencies and constraints can be in different forms.
Example a task may have a dependency on a particular task getting started or completed as
well as there may be tasks that are constrained to start or end on a particular date.

Hint - Don't attempt to do this alone, get your SMEs involved in this exercise.

Calculate your critical path - Once your have your tasks,estimates and the dependencies in
place. You are now ready to to get the critical path. You either do this manually or through an
EPM software that you are using. It does not really matter. It is also likely that you may end up
with more than one critical path. You will need to pay attention to all the critical paths identified.
It is also important to note that during the course of the project your critical path might change
so your schedule is more of a living document and not static.

Hint - Often there may be tasks outside your critical path that will influence your project
outcome.

Communicate - Now that you have done all the good work and have the project schedule
in place, publish it. Your project stakeholders including your team need to be aware of the
project schedule. The schedule would help little just sitting out there on your hard drive. again
a reminder that your schedule is a live document and gets revisited during the course of your
execution for instance every time you do risk assessment or change management

Hint - Include a link to your schedule in your project status communications.

So that’s it, you now have a schedule baseline against which you can monitor and control your
project.

PMChat

PMChat has been gaining popularity and is a great way to stay updated, interact and learn more. Today's post is all about PMChat- details, where to join and what to expect.


This is a guest post by Robert Kelly;  Founder and Managing Partner of Kelly Project Solutions.  He has over a dozen years of experience leading complex, enterprise projects at companies including Morgan Stanley, Credit Suisse, Lenovo and currently at Red Hat.  Robert’s blog, Kelly’s Contemplation, was shortlisted for Computer Weekly’s Top 10 Project Management Blogs for 2010, named a Top 10 Up and Coming Project Manager on Twitter, and contributor to ‘A Peek Into The Life of Project Managers’.



Regardless of their experience level, Project Managers are always on the hunt for new ways to grow, learn, and stay on top of their profession.  It may be learning a new technology to join a new project.  Some are looking to break into the field of project management and want to learn the basics, while others are PMPs and need PDU’s to remain that way.  Wherever you may be in your professional career as a Project Manager, I would like to introduce a new medium to your development portfolio...#PMChat


Project Management Chat (#PMChat) is a weekly discussion hosted by Robert Kelly and Rob Prinzo each Friday from 12-1pm (EST).  The topics focus on Project Management & Leaderships techniques, best practices, and so on.  In addition to both Rob’s being named to the Top 10 Up & Coming Project Managers on Twitter, their partnership offers nearly 30 years of diverse experience to the #PMChat participants.  To further add value to this platform, they will invite thought leaders from a range of project management and leadership arenas to co-host the forum.  Additionally, KPS hosts a #PMChat Pre-Game show, via KPS Chatter on BlogTalk Radio, every week from 11:30-11:45 am (EST).  During this quick, 15-minute radio show, you will hear both Roberts and their guest for the week discuss the topic that will be discussed during the Twitter chat.


Here is what folks are saying...
·“Thanks for inviting me to the #pmchat. Great stuff, SMART people! Have a good weekend!”
·“It was fun! This was my first-ever Tweet Chat. Went very well and learned. Excellent use of time! Thanks for hosting it.”
·“Thanks @rkelly976 & @robprinzo for an interesting #pmchat today. Great topic! Wish I’d had more time to participate. Next time!”


The #PMChat is truly a great opportunity to talk with some tremendous Project/Program Management professionals about leading challenges in this space.  While other hashtags have become 1-way communication and retweets, #PMChat is truly a collaborative environment where people are sharign ideas, networking, and developing relationships. 


Join us and see what all the talk is about! 

Time Off

Sep 26, 2011 | 0 comments |
I am taking a week off from blogging, while I do a fall clean up and travel for one of the Indian festivals thats very close to my heart.

My friend from New York is coming over for a 3 week visit to India and we have lots of catching up to do.

I'll be back in October.