Interview with Elizabeth Harrin

She got me started on project management and is one of my favorite person who inspires me everyday. She is a great person to talk to, email for some advise and meeting her last year in person was the best thing ever- meet Elizabeth Harrin.


Her second book  is out and she is providing a free course, if you want to ramp up on your social media skills today.
  
Enjoy the interview.


Elizabeth, congratulations on your new book! Tell us something about your book and why did you choose to write something so specifically about project management and social media?


I’m part of PMI’s New Media Council and at the Congress in Orlando last year we did a presentation on the uses of social media for project teams.  It was amazingly well attended and people were standing up at the back as the room was so busy.  There were other presentations at Congress on new technologies that also had their rooms packed out.  It made me realize that there was an appetite amongst the project management community to learn about how we can embrace new technology and specifically social media to help with the way we manage project teams.  There are lots of books written about how to use social media for marketing and communication with customers, but nothing about how to use it behind the firewall for collaboration and communication between colleagues.  That’s the gap I was trying to fill.


I know you are an advanced user of social media, however how much of it do you use in ongoing projects and how?


I use Twitter and LinkedIn for personal development and information seeking, to stay in touch with relevant people, and to keep abreast of industry developments.  My blog allows me to connect with industry colleagues and other project managers.  I use Highrise as a contact management system - it's not 'pure' social media, but it includes several social media-y features like tags and as it is cloud-based it is good for multiple people keeping the same records up to date.  We also use wikis for keeping track of project
information.


I am personally inspired by simply observing how much you are doing everyday- the book, the Otobos Group (your company), the job - how do you manage to keep everything together? Do you plan on a regular basis or yearly? Do you make a list of things you want to do and achieve every New Year and follow the plan or is it more instinctive?


I have two jobs and a life!  


I’m Head of IT Programme Delivery for a UK healthcare company, and I run my own company, a business writing practice that supplies content to websites.  We do other writing-related things too; recently I wrote a project management case study for a professor to use in her university classes, for example.  


Do I plan?  Well, as a project manager I should say yes, but it is a pretty flexible plan.  I’ve been blogging for nearly 5 years and this is the first year I have drawn up an editorial calendar.  I have a spreadsheet with a tab per month and in each month I note what I want to publish when, notes for the following month and so on.  So I can tell you that I have already started thinking about what A Girl’s Guide to Project Management will be doing for its 5th birthday in January!  I do regularly review what I would like to achieve, but new opportunities come along all the time and the plan gets reworked.  For example, Social Media for Project Managers is officially launched on 11 October, and I wanted to do something alongside that, so I wrote a course which you can get as a series of emails or as a short e-book.  That needed to be done in time for the launch of Social Media for Project Managers, but I have more flexibility with other deadlines.


In terms of fitting it all in, I believe that people make time for things that they love.  I love my healthcare job and I love writing.  It’s all about prioritizing your time.  I still have enough hours in the day to fit in the rest of my life, family, hobbies.  We waste a lot of time not doing the right things.


Tell us about a day in the life of Elizabeth Harrin.


OK, I’ll pick today.  I got up, checked my emails, and responded to a client who is enquiring about some website content for his site.  I left for the office, and read a bit more of The Get-it-Done Guy’s 9 Steps to Work Less and Do More, which is the book I’m currently reviewing.  I picked up a coffee on the way, and got to my desk about 8.45am.  


The office day comprises of project planning, financial management and budgets, a team meeting, prep for a meeting next week, following up on outstanding tasks, catching up on emails, reviewing documentation and speaking to suppliers.  I left the office after 5pm and head home, reading a daily paper on the journey.  
Once I’m at home, I reviewed personal and Otobos Group emails that I received through the day.  Many of the Otobos Group’s clients are in the U.S. so they are still at work by the time I get to their messages.  I do a bit of writing or office admin, catching up with sources for articles, talking to editors or editing video content.  Dinner, more work, an episode of CSI and bed!  Like many people who run their own business, I work long hours, but I love what I do so I don’t notice it until someone like you asks.


Did you always envision being who you are today as a child? What did you want to be then and what do you think changed you goal?


I never grew up thinking I would be a project manager.  Who knew what one of those was?  I wanted to be an ambulance driver.  My goal was changed when I realized I could join the ambulance service straight out of school and I really wanted to go to university first.  At university it changed again.


What inspires you?


What a difficult question!  I like learning, so I’m inspired by new things.  And snow.  I do like a good snowy landscape.


Do you have a new list coming up for New Year?


I expect I will re-work an old list and see how well I have done.  As I said, next year is A Girl’s Guide to Project Management’s 5th birthday, and the 5th year that Project Management in the Real World has been on the shelves, so I think I’ll be doing something around that.


Thank you for your time Elizabeth, always wonderful to have you here.


Thanks for having me!


To read her award winning blog click here and to see more on what she is working, visit her shop.  

Stressful Times

How you react during crisis  and manage your stress level tells a lot about you.

If you are like me where crisis strikes rarely, moments like this can be turned into learning experiences.

There are few things to keep in mind:

Handling pressure- Having to deal with the pressure is good perhaps because it keeps you alert and open. It also suddenly teaches you lessons of a lifetime in handling it and keeping your sanity itact also at the same time.

To learn more about stress and learning to handle it, read this.

Using the time effectively- When you encounter situations where decisions have to be made quickly, everyone wants to make the right use of time. 

Ensure:

·         You know your current situation based on reality and not assumptions

·         You know your goal and what you want to decide

·         You are aware of the time factor and not procrastinating decisions

·         You are using time effectively for your own benefit.

To learn more on stress management click here 

Support – Your social support is perhaps one of the most important thing at this point. If you are lucky, you already have a strong array of family and friends there for you. No one can make the decision for you, however they can be your sounding board to test ideas, talk about other options and just the fact that they area round you is enough to keep you going.

Creating Opportunity- You might not be writing a blog post out of it, but you sure can take the time to make the best decision for you based on the opportunities you have. 

Chances are you are more open to earning more about yourself and what you can do, this might be the best time to try out things you have been waiting to try.  Your acceptance of the situation and willingness to try new things can bring up more than you have been expecting. Before you decide, listen to everyone, look into every single details and most importantly listen to yourself. Don’t let the confusing time drag you down. Make the decision that works best for you- emotionally and professionally.

Vulnerability- When in tough situations especially if it is publicly known, feelings of vulnerability are natural.  It almost like standing in the glass box where people pass by freely with their opinions about you.  The fear of being judged on everything is a nightmare but if you look into more calmly, you will realize you get to know you, your fears which you have been avoiding and things that you haven’t really noticed before.  Use this as an opportunity to know from others and you what you should be working on, where you lack and what you can do about it.

If it can happen to pros, its ok if it happens to you.

Listen you your body- It never lies. You knew this was coming you just wasn't prepared for it. Next time, when your body gives up, don't take it for granted. it has more to say than we realize.

Want to read more and reduce your stress, try here .

(Pic Courtesy)

Interview with Cornelius Fichtner

Todays interview is with none other than Cornelius Fichtner, PMP who has been working as a Project Manager in his native Switzerland, in Germany and in the USA for the last 18 years and received his PMP credential in April 2004. Currently, Cornelius helps project managers to stay on top of the industry with his free Project Management Podcast and helps them pass the PMP Exam with The PM PrepCast. His passions obviously are project management methodologies and PMOs.


You are known for your podcast. How did this all start and how did you come up with the idea?
It's all my wife's fault  because in 2004 she gave me an iPod for my birthday. At first, I was just listening to music and some books. Then the first podcasts arrived and I realized that there wasn't one for project managers. At first, I dismissed the idea to create one several times until I finally decided to start The Project Management Podcast at www.pm-podcast.com late in 2005. The mission of this podcast has been "Bringing project management to beginners and experts" ever since.


I have to mention that I am a big fan of your prepcast and love it and am going to use it for my PMP preparation- what suggestions do you have for people getting ready for CAPM and PMP?
The first step in becoming a CAPM or PMP has to be the mandatory reading of the CAPM Handbook or the PMP Handbook, readily available from PMI. Once you understand the certification process, then it's time to read the PMBOK Guide 3 times, read a PMP Prep Book in parallel and take a prep class as well. In regards to classes I always recommend that people first contact their local PMI chapter because chapters often offer good quality prep classes. 


For those who don't have the time to go to an in-person class, there is always my own PM PrepCast which allows you to earn your 35 required contact hours on your iPod or other portable player. 


After about 3 weeks of study, it is also time to start testing your self on sample questions. Begin using the free ones available on the web and then you must subscribe to a paid online service, where you can take simulated PMP exams.


Any memorable experience while doing your podcast?
In episode #50 I interviewed Max Wideman (www.maxwideman.com), who is one of the most well respected project managers in the USA. I was amazed by his friendliness, graciousness and depth of understanding of project management as a discipline. There is a reason why he has been so successful in his career. And then, in episode 100 I was star struck because I had a chance to interview musician Alan Parsons from the Alan Parsons Project. He has always been a favorite musician of mine (my iPod is full of his music), so having him on the program was fun.


Did you always plan to become a project manager?
Does anyone?


Three qualities every project manager should have?

• Flexibility, because when you arrive at your office tomorrow morning, I can almost guarantee that much of what you had planned to do may not turn out exactly as you had expected.
• Empathy, because you are going to have to deal with dozens of people every day and in order to be successful you must be able to think how they do, understand what makes them tick and communicate in a way that makes sense to them.
• A sense of humor, because you are spending at least 8 hours at work every day and if your work isn't fun or you cannot make it fun, then why are you doing it?

Last three books you read.
I very rarely read books any more. I listen to them on my iPod

• Dr. Nathaniel Branden - The Six Pillars of Self-Esteem
• Robert A. Heinlein - Stranger in a strange land (this would be my 4th time hearing it)

What inspires you everyday to do what you do (working full time and yet make the time for podcasts and new applications for PMP exams)?
2 years ago, I made project management training my full time job. This means, that I have moved over to "The Dark Side" and I am now a project sponsor, who has a lot of PMs reporting to him, so that we can deliver all the great products that we do. But frankly, the thing that keeps me going are people writing me a short email saying that they have passed their exam and how much my training materials have helped them.


Cornelius is the 2007 Chair of the Project Management Institute Orange County Chapter. He currently lives in Silverado, California, USA with his wife and their four computers. 

Placing ads

The winner for PMP exam iphone flashcard application is Dana James. Congratulations Dana!

By the way, since I get too many requests for placing ads in my site and in the blog, hopefully the advertise section will provide the answers you are looking for.

In case it still doesn't, feel free to email me.

Iphone flashcard Giveaway

Looking for another giveaway- look no further.


If you would like a free iPhone free PM application app, all you have to do is sign up at SIPM  and then email us or post in Facebook that you want the app. Remember to send your full name in the email, so I know you have also signed up for SIPM.


Last day to send email is Sept 20. 

Lessons from NYC

My vacation is over. 


New York was fantastic; weather was good and am loaded with good memories and great time.


The best part was meeting some inspiring people and seeing why they are so good at what they do. Here are some New York City NYC flavors for you:


•Being around ambitious people works- you see other people implementing their careers and you not only get more information but also learn great things simply by observing them. In NYC you are rubbing shoulders with the best everyday.
•They love their careers, not jobs- attachment to their current location is zero, what they are striving for everyday is more opportunities, more money and take every chance to grow.
•Networking is part of their lifestyle- they are always looking for new contacts, saving phone numbers and keeping in touch.
•They stay updated and gearing up everyday for the next move- reading, taking up classes and stay in top of their games everyday. It’s an initiative NYC professional don’t take for granted.


So, whichever city you are in, its time to be inspired!


(Pic Courtesy: Soma.
by the way if you happen to visit NYC- try out Bubba Gump at Time Square- great food and wonderful place)

Winner of giveaway

The winner of PM Podcast is Tracey Hitchings.

Congratulations Tracey! Details will be sent to your inbox.